How to Use the Meeting Cost Calculator
Enter the number of attendees, their average annual salary, and the meeting length to see the total labor cost of a single meeting. Seeing the real dollar amount of a meeting helps teams make better decisions about who really needs to attend and how long meetings should run.
Formula Used
- Hourly rate = annual salary ÷ 2,080 hours (40 hrs/week × 52 weeks)
- Meeting cost = hourly rate × (minutes ÷ 60) × attendees
Tips to Cut Meeting Costs
Limit attendees to those who need to make decisions. Send pre-reads so discussions are more focused. Keep recurring meetings to 30 minutes or less. Cutting a 10-person, 60-minute meeting to 5 people for 30 minutes reduces cost by 75%.
Frequently Asked Questions
2,080 = 40 hours/week × 52 weeks. This is the standard full-time work year in the US. Adjust mentally if your team works more or fewer hours.
No — only base salary. To factor in total employment cost, multiply the result by 1.25–1.4× to account for benefits, payroll taxes, and overhead.
Enter the average. For a more precise estimate, calculate each person's contribution separately and sum the results.