How to use the time to hire calculator
Everyone can feel that hiring is dragging, but few teams can say which stage is eating the weeks. This calculator splits the process from job posting to start date into five stages, adds up the days you enter, and shows each stage as a share of the total. It also names the single longest stage, which is usually where the first fix belongs.
Time to hire is the sum of the four stages from job posted to offer accepted. Time to fill adds the gap between acceptance and the start date. Because the tool takes stage durations rather than calendar dates, you can move the starting point simply by entering days measured from application instead of from posting.
Add a cost per day for the open seat and it is multiplied by time to fill to show what the vacancy is costing. That figure varies enormously by role, so no default is baked in and nothing is calculated unless you supply it. In most teams interview scheduling and offer approval are where the days quietly pile up, so those are the two stages worth measuring accurately first.
Frequently asked questions
In this calculator time to hire runs from the job being posted to the offer being accepted, and time to fill adds the notice period between acceptance and the actual start date. The first is closer to the candidate experience, the second to the gap the hiring team actually feels.
Put only the days from application to screening complete in the first field rather than counting from the posting date. The tool adds up stage durations instead of reading calendar dates, so you decide where the clock starts.